Manage your flows
On the toolbar along the left, click the My flows icon. An inventory of your flows will open to the suitable within the fundamental window.
You possibly can manage your flows on the “My flows” page.
Howard Wen / Foundry
Click the three-dot icon to the suitable of a flow’s name. It will open a menu with selections so that you can manage the flow: Edit, Make a replica, Activity, Turn off, Delete.
- Edit will open the builder tool page for the flow. Its starter and steps will probably be listed within the fundamental pane, and the descriptions for every appear in the suitable pane. You possibly can make changes to every or delete them.
- Make a replica is handy if you ought to create a brand new flow that’s a variation of the unique one. You possibly can make a replica, give it a special name, and customize it.
- Activity opens a page within the fundamental window that shows when the flow was most recently executed and whether it was successful.
Reviewing the activity for a flow.
Howard Wen / Foundry
Clicking the Activity tab on the “My flows” page takes you to a page that lists the activities for all of your flows.
To share a flow with others in your organization, select it within the list of flows, then click Get a link to repeat at the highest of the page. Change the permission to Anyone in your organization with the link could make a replica, then click Copy link. You possibly can share the link with co-workers via email or in Chat.
Using the Studio sidebar in Workspace apps
In Gmail and Google Chat, you may open a sidebar that helps you manage your flows. Look to the upper-right corner of the Workspace app for the Studio icon — it’s between the Settings gear icon and Ask Gemini nova star. Click this and the Studio sidebar will open along the suitable. It has three tabs in it:
Discover: Just like the Workspace Studio home page, this tab presents suggested flows which might be ready so that you can activate.
Once you add a brand new flow by choosing a template within the Discover tab, you’ll be taken to the flow builder tool within the Workspace Studio app. You could have to customize and test run it from here before you may activate it.
My flows: This lists your flows. You possibly can delete, edit, rename, or share them from this tab.
Activity: This tab shows the activity log of your flows — once they went into motion and the steps that they took.
The Studio sidebar enables you to manage flows from inside Gmail and Google Chat.
Howard Wen / Foundry
Suggestions for constructing flows
Learn by example: Select a flow template and customize it within the tool builder. It will provide help to learn the way a flow works.
Reference files: Use the @ to directly reference a file in your Google Drive once you’re customizing a step within the flow builder tool or writing a Gemini prompt to generate a flow.
Experiment: Don’t be afraid to experiment together with your prompts to Gemini. Describe the flow you would like, using on a regular basis language. Remember, your prompt should answer what, when, and where.
Review flow activity: After a flow is executed, review its activity log to grasp the way it played out its steps.